GCMS Notes

Global Case Management System

Global Case Management System notes is a complete and most recent information from your Canadian immigration/visa file. Global Case Management System is used by the Government of Canada (Immigration, Refugees and Citizenship Canada) to store and process all immigration and visa applications worldwide.

The wait time for an application for immigration (permanent or temporary residency) to Canada, before receiving a decision, can go anywhere between a few weeks to several months, and even years in some cases. It is best to be ahead of this processing time and know the progress or problems of the application. Others receive a refusal on their application, and cannot know the details that led to the decision. The GCMS notes are the only accurate way of providing a detailed record of an applicant’s file, thus providing valuable information on the current status and future processing of your application.


The GCMS notes are issued under the Access to Information Act, which is a federal law allowing any person to get access to information about them from the federal government.


In order to be allowed to apply for the notes, you have to be a Canadian Citizen or a Permanent Resident. If you are not, you can still get your notes, but you will have to go through a Representative that is either a Permanent Resident or a Canadian Citizen. This representative will apply for an Access to Information Act request on your behalf. 


We are here to help get you these GCMS notes and if required provide you with a Legal Opinion concerning your application.


Who can apply for GCMS Notes?


If you have ever made an application to the Immigration, Refugees and Citizenship Canada (IRCC), the IRCC do have a GCMS file on you, containing all the details of your application which you can request. These Immigration applications include:

  • Permanent residence: Express Entry, Provincial Nominee Program,Family Class Sponsorship, Atlantic Immigration Pilot, Self-employed/Start-up visas, etc. 
  • Temporary residence: Visitors’ Visas, Study permits, Work permits, Temporary Resident Permits, etc.


How will GCMS notes help me?


The GCMS notes are the only accurate way of providing a detailed record of an applicant’s file, including detailed notes on the progress of your application, your case history from the day you have applied which also includes officers’ analysis, reasoning and notes of your file at each stage. Overall, it provides valuable information on the current status and future processing of your application. In situations where your Visa application is denied and you wish to either know the reason or contest this denial, the GCMS notes are necessary to provide you with the needed details. 


What do you need, for us to make a request?


  • Proof that you have the right to make a request:
    • A proof of Canadian citizenship, such as a copy of your passport or citizenship certificate;
    • A proof of your status as a permanent resident, such as a copy of your permanent resident card; or
    • A proof of temporary status in Canada, such as a work, study and/or visitor permit.
  • Consent, if applicable:
    • If you are making a request on behalf of someone else, you must include consent to release their information.
    • The consent must be signed and dated by the person authorizing the disclosure of his/her information.
    • You should include the consent for each individual over the age of 18 that may be listed in your file.
    • If submitting your request to IRCC, please use the Consent for an Access to Information and Personal Information Request form (IMM 5744).


How long does the Department have to respond?


The Act allows for a legal response time of 30 calendar days from the date of receipt of an official request. However, this period may be extended for limited and specific reasons identified in the Acts. For instance, extensions may be taken if:

  1. the request is for a large number of records or necessitates a search through a large number of records and meeting the original time limit would unreasonably interfere with the operations of the government institution;
  2. consultations are necessary to comply with the request that cannot be completed within the original time limit; or
  3. additional time is necessary for translation purposes or for converting personal information into an alternative format.


How much does it cost to process GCMS notes?


At Kenny Law we charge $20 per GCMS notes application. In cases where you require us to provide you a Legal Opinion as to your application success rate, or your options, we charge an extra $50.